Privacy notice – recruitment

PRIVACY NOTICE – RECRUITMENT

KEY TERMS FOR UNDERSTANDING THIS NOTICE

Below are the most important terms that help in understanding this privacy notice. You can find the exact definitions in General Data Protection Regulation (EU) 2016/679 (GDPR).

HOW THE RECRUITMENT PROCESS WORKS

From time to time, the Mayor’s Office advertises vacancies to meet its staffing needs. The application requirementsare set out in the specific vacancy notice.

Vacancies may be published on the following platforms:

1.) Public Service HR portal (https://kozszolgallas.ksz.gov.hu) as the main platform,

2.) The controller’s website (https://www.erzsebetvaros.hu),

3.) The controller’s Facebook page.

The platforms above are used only to publish vacancies; the controller accepts applications only through the channels indicated below.

The Applicationsmay be submitted only in the following ways:

The controller accepts applications at the toborzas@erzsebetvaros.hu email address, also because basic digital skills are typically an essential requirement for these positions. If the vacancy notice allows, applications may also be sent by post: 1073 Budapest, Erzsébet krt. 6. Please write “Job application” on the envelope.

The personal dataneeded to assess the application are defined by Act CXCIX of 2011 on Public Service Officials (Kttv.). Under Annex 5 of the Kttv., the CV contains the following personal data:

a) personal details (name, name at birth, mother’s name, sex, place of birth, marital status, citizenship, permanent and temporary address, phone number, fax number, email address, website, photograph),

b) data on positions and jobs held,

c) professional experience,

d) education and qualifications,

e) skills, abilities and competences (language skills, computer skills, driving license, military service).

For a given position, the vacancy notice may also require additional data(e.g. possible advantages, special experience, competence or ability). In addition, during the application process the applicant must also prove the legal conditions for appointment(e.g. clean criminal record, legal capacity, citizenship), so processing also covers these personal data.

During the application process your personal data are not transferredto any other (external) person (Recipients).

The controller processes your personal data related to the application until the selection procedure is closed (the date of the decision) (duration of processing). In exceptional cases the controller may ask for the applicant’s consent to keep the application materials for a further year to cover later staffing needs (controller’s recruitment database). Consent may be withdrawn at any time without giving reasons, in which case the application is destroyed or deleted. The application materials of the successful applicant will become part of their personnel records, for which a separate privacy notice is available.

Please note that you can register your personal data on the platform of the Personnel Center (central recruitment database), which is operated by the Government Personnel Center Department of the Prime Minister’s Cabinet Office. Under Section 45 of the Kttv., any Hungarian citizen with a clean criminal record, full legal capacity and at least a secondary school leaving certificate may request inclusion in the recruitment database. Annex 4 of the Kttv. sets out the data that a person requesting inclusion must or may provide. To fill a vacant position, the head of a state administrative body may directly access the data of persons registered in the recruitment database in a way that allows individual identification. More details: https://kozszolgallas.ksz.gov.hu/Koszonto

The The legal basis for processing the with regard to recruitment is the exercise of official authority under Article 6(1)(e) GDPR, in view of the public task performed and the processing circumstances defined by law. With regard to the controller’s recruitment database the legal basis for processing is the data subject’s voluntary consent under Article 6(1)(a) GDPR, which may be withdrawn at any time without giving reasons.

Rights of data subjects related to processing: the right to be informed that processing is taking place; the right of access to information about the processing; the right to receive a copy of the personal data processed; the right to data portability (for processing based on contract performance or consent); the right to request rectification, erasure or restriction of processing of personal data; the right to object to processing (for processing based on legitimate interest); the right to lodge a complaint with the supervisory authority (Hungarian National Authority for Data Protection and Freedom of Information: mailing address: 1055 Budapest, Falk Miksa u. 9-11., 1363  Budapest, Pf.: 9., phone: +36 (30) 683-5969, +36 (30) 549 6838, email: ugyfelszolgalat@naih.hu, website: www.naih.hu), and the right to go to court.

Below we present the main processing activities related to recruitment in a clear form. If you have any questions, please contact our data protection officer at the contact details above.

RECRUITMENT

If you send your application to the controller, we process your personal data as follows:

Date of last amendment of the privacy notice:

October 30, 2025

Data processing declaration for submitting a job application

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